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Loudoun South Little League (LSLL) Board positions/duties:

President  
 The Board of Directors of the Local League shall be chaired by a President, who shall:

  • Conduct the affairs of the Local League and execute the policies established by the Board of Directors.
  • Present a report of the condition of the Local League at the Annual Meeting.
  • Communicate to the Board of Directors such matters as deemed appropriate, and make such suggestions as may tend to promote the welfare of the Local League.
  • Be responsible for the conduct of the Local League in strict conformity to the policies, principles, Rules and Regulations of Little League Baseball, Incorporated, as agreed to under the conditions of Charter issued to the Local League by that organization.
  • Designate in writing other Officers, if necessary, to have power to make and execute for/and in the name of the Local League such contracts and leases they may receive and which have had prior approval of the Board.
  • Investigate complaints, irregularities and conditions detrimental to the Local League and report thereon to the Board as circumstances warrant.
  • Submit an annual budget to the Board of Directors and be responsible for the proper execution thereof.
  • With the assistance of the Player Agent, examine the application and support proof-of age documents of every player candidate and certify to residence and age eligibility before the player may be accepted for tryouts and selection. 


Vice-President  
The Vice President shall:

  • Perform the duties of the President in the absence or disability of the President, provided he or she is authorized by the President or Board so to act.  When so acting, the Vice President shall have all the powers of that office.
  • Perform such duties as from time to time may be assigned by the Board of Directors or by the President

 
Secretary
The Secretary shall:

  • Be responsible for recording the activities of the Local League and maintain appropriate files, mailing lists and necessary records.
  • Perform such duties as are herein specifically set forth, in addition to such other duties as are customarily incident to the office of Secretary or as may be assigned by the Board of Directors.
  • Maintain a list of all Regular and Honorary Members, Directors and Committee Members and give notice of all meetings of the Local League, the Board of Directors and Committees.
  • Keep the minutes of the meetings of the Members, the Board of Directors and cause them to be recorded in a book kept for that purpose.
  • Conduct all correspondence not otherwise specifically delegated in connection with said meetings and be responsible for carrying out all orders, votes and resolutions not otherwise committed.
  • Notify Members, Directors, Officers and committee members of their election or appointment.


Treasurer
The Treasurer shall:

  • Perform such duties as are herein set forth and such other duties as are customarily incident to the Office of Treasurer or may be assigned by the Board of Directors.
  • Receive all monies and securities, and deposit same in a depository approved by the Board of Directors.
  • Keep records for the receipt and disbursement of all monies and securities of the Local League, including the Auxiliary, approve all payments from allotted funds and draw checks therefore in agreement with policies established in advance of such actions by the Board of Directors. All disbursements by check must have dual signatures.
  • Prepare an annual budget, under the direction of the President, for submission to the Board of Directors at the Annual Meeting.
  • Prepare an annual financial report, under the direction of the President, for submission to the Membership and Board of Directors at the Annual Meeting, and to Little League International.


Player Agent (2)*
The Player Agents shall:

  • Divide their duties amongst themselves between divisions (upper/lower divisions, T-Ball/Rookie, etc.) subject to approval of the Board of Directors.*
  • Recruit and present to the Board of Directors for their approval other such divisional Player Agents as may be necessary to represent the interests of the Player Members in the assemblage of and assignment to teams.
  • Record all player transactions and maintain an accurate and up-to-date record thereof.
  • Receive and review applications for player candidates and assist the President in verifying residence and age eligibility.
  • Conduct the tryouts, the player draft and all other player transaction or selection meetings.
  • Prepare the Player Agent’s List.
  • Manage the scheduling of teams for games and practices.
  • Prepare for the President’s signature and submission to Little League International, team rosters, including players’ claimed, and the tournament team eligibility affidavit.
  • Notify Little League International of any subsequent player replacements or trades.

*changes pending ratification of Constitutional amendment

Safety Officer
The Safety Officer shall:

  • Be responsible to create awareness, through education and information, of the opportunities to provide a safer environment for youngsters and all participants of Little League Baseball.
  • Develop and implement a plan for increasing safety of activities, equipment and facilities through education, compliance and reporting. NOTE: In order to implement a safety plan using education, compliance and reporting, the following suggestions may be utilized by the Safety Officer:
  • Education - Should facilitate meetings and distribute information among participants including players, managers, coaches, umpires, league officials, parents, guardians and other volunteers.
  • Compliance - Should promote safety compliance leadership by increasing awareness of the safety opportunities that arise from these responsibilities.
  • Reporting - Define a process to assure that incidents are recorded, information is sent to league/district and national offices, and follow-up information on medical and other data is forwarded as available.
  • Make the final determination as to the playability of Local League fields for practices and games, in consultation with or at the direction of the President, other Officers, or local government officials.


Umpire-in-Chief
The Umpire-in-Chief shall:

  • Represent the interests of volunteer umpires in matters before the Board of Directors.
  • Maintain the Local Rules and Regulations of the Local League, and submit said Local Rules and Regulations annually to the Board of Directors for adoption prior to the Spring season.
  • Develop and implement a training program for volunteer umpires.
  • Ensure that volunteer umpires are well and properly equipped for each game.
  • Ensure that sufficient coverage exists for all Local League games in divisions for which umpire(s) are required.
  • Keep informed of changes to Little League rules and regulations, and inform the Board of Directors of such changes in a timely manner.
  • Be the arbiter of discussions and disputes among Managers, Coaches, Players, or any other Members of the Local League in matters concerning interpretations of Little League or Local League rules and regulations.
  • Serve as liaison between the Local League and the District Umpire Consultant on all items related to the rules and regulations of Little League baseball.


League Information Officer
The League Information Officer shall:

  • Manage the website of the Local League.
  • Manage the online registration process.
  • Assign administrative rights to league volunteers and teams as appropriate.
  • Ensure that league news and scores are updated on a regular basis.
  • Collect, post, and distribute important information on League activities including direct dissemination of fund-raising and sponsor activities to Little League International, district, public, league members and media.
  • Serve as the primary liaison for Little League and the current web site hosting provider for the Local League regarding optimizing use of the Internet for league administration and for distributing information to league members and to Little League Baseball, Incorporated.


Coaching Coordinator
The Coaching Coordinator shall:

  • Represent Managers/Coaches interests in league business.
  • Present a training budget to the Board of Directors.
  • Order and distribute training materials to Players, Managers, and Coaches, as appropriate.
  • Coordinate coaching training and clinics as necessary.
  • Serve as the primary liaison for Little League and its manager-coach education program for the Local League.


Fundraising Coordinator
The Fundraising Coordinator shall:

  • Organize and implement approved league fundraising activities
  • Be responsible for gaining participation in fundraising activities
  • Solicit and secure local sponsorships to support league operations
  • Collect and review sponsorship and fundraising opportunities
  • Maintain records of monies secured through sponsorship and fundraising initiatives

The Fundraising Coordinator shall not concurrently be the President or the Treasurer.


Concessions Manager
The Concessions Manager shall:

  • Have responsibility for the maintenance, management, and operation of all concessions facilities, both permanent and temporary
  • Work with local local government and health organization to ensure that all appropriate permits are obtained and are current, and that all applicable regulations are followed.
  • Provide training to all concessions volunteers regarding proper food safety and handling procedures.
  • Schedule volunteers to work concessions during league events.
  • Collect and review concession-related offers including coupons, discounts and bulk-purchasing opportunities.
  • Organize the purchase, delivery, and stocking of concessions products, within budgets established by the Board of Directors.
  • Establish sale prices for all concessions products.
  • Organize, tally, and provide an accounting of all income and expenditures to the Treasurer.
  • Organize and manage all Opening Day activities, including
    • Recruiting of volunteers
    • Solicitation of sponsors to appear or provide donations
    • Concessions
    • Player parade and announcements

The Concessions Manager shall not concurrently be the President or the Treasurer.

 

Equipment Manager
The Equipment Manager shall:

  • Chair the Equipment Committee, which shall make purchase and inventory recommendations to the Board of Directors.
  • Establish and execute acquisition plans for the purchase of new, or repair of existing equipment within budgets established by the Board of Directors. 
  • Have ultimate responsibility for the acquisition, distribution, collection, repair and storage of player and coach equipment.
  • Recruit volunteers from the ranks of the Regular Membership, as necessary, to serve on the Equipment Committee and complete duties as assigned.
     

Facilities Director
The Facilities Director shall:

  • Chair the Building, Property, and Grounds Committee, which shall make improvement and repair recommendations to the Board of Directors.
  • Have ultimate responsibility for the care and maintenance of the playing fields, buildings, and grounds.
  • Recruit volunteers from the ranks of the Regular Membership, as necessary, to serve on the Building, Property, and Grounds Committee and complete duties as assigned.

 

Per Little League Regulation 1(b), manager/coach representation on the Board shall not exceed a minority.